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A vital area, which should be carefully considered by new businesses especially Limited Companies when first setting up. Early attention to this matter will pay considerable dividends when accounts have to be produced. We will provide you with all relevant information and suggested bookkeeping system. This is one area that you have to make a personal effort to organise in order to avoid problems.

As accountants it is of course our job to prepare your accounts from the records that you provide, but the accounts will only ever be as accurate as those records. Ultimately, it is you who are responsible for providing the information and yourself rather than the accountant who must take the ultimate responsibility for it.

We don't recommend the use of proprietary programmes such as Sage and Quick Books for novices because unless you or your book keeper are well experienced in their use, it will often result in much wasted time and effort for both yourself and for us If you have a computer already and are familiar with spreadsheets, then this can be very useful for producing basic accounting records with the minimum of effort.

We can provide a free spreadsheet for book-keeping which is set up to mimic the traditional Cash Book. Once you have entered the figure for Income and Expenditure, the spreadsheet will calculate the VAT and add up all the columns for you to produce monthly, quarterly and annual totals.

We encourage clients to do their own book keeping, but we will be pleased to assist where necessary & complete VAT Returns. We can also provide a full payroll service. You should collect receipts for all expenditure, especially cash payments and fully complete the counterfoils of your cheque books, so that we have a record of when and to whom all payments have been made. Likewise, you need to keep full records of all work done and monies received with invoices being properly numbered and dated.

The best advice is to ensure that you have a good manual or spreadsheet book keeping system before attempting to move on to computerised systems For the more experienced in business, we are pleased to accept sage or other computerised records for the preparation of final accounts.

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